Executive Assistant

August 19, 2026

Bandar Puncak Alam

Full Time, Permanent

3-5 Years Experience

About the job

Job Description

Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.
Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
Draft internal communication, reports, and executive memos with clarity and professionalism.
Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
Create templates, SOPs, or systems to streamline recurring workflows and reporting.

Qualifications

Bachelor’s Degree in Business Administration, Communications, or a related field.
3–5 years of experience supporting senior leadership.
Proficiency in Microsoft PowerPoint and Excel (pivot tables, charts, VLOOKUP, etc.).
Strong interpersonal and communication skills to work effectively with senior leaders.
Ability to adapt quickly and manage multiple priorities in a fast-paced environment.
Strong PowerPoint and Excel proficiency (pivot tables, charts, data summaries).
Excellent time management and organizational skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
High degree of confidentiality, professionalism, and discretion.